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PDS Tech Inc Lead Administrative Assistant in Charlotte, North Carolina

PDS Tech, Inc. is seeking a Lead Administrative Assistant in Charlotte, NC

Job Summary:

An excellent career opportunity is currently available for an Executive Assistant located in Charlotte, NC. In this exciting opportunity in a high growth environment, you will utilize your extensive administrative experience to significantly impact and support our leadership team. Use your administrative and organizational skills to provide general administrative support to executives, including Vice Presidents and Senior Leaders. You will work closely with the business leaders and enjoy a lot of interaction with internal employees and external customers. Contribute in a team of highly committed professionals whose organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning and other administrative business processes. Grow and develop your technical and interpersonal skills while focusing on client support. Contribute to a team-based culture and friendly working environment

Key Responsibilities:

  • Provide detailed administrative support, right & fast by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings, setting up and testing needed technology, and ordering meals (with attention to dietary needs) in advance of all meetings

  • Answering phone inquiries, directing calls, and providing basic company information

  • Highly effective at performing clerical duties, creating purchase orders, process travel & reimbursement reports taking memos, maintaining files, and organizing documents.

  • Photocopying, faxing, collating, etc., as needed

  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed

  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners

  • Manages executive schedule, ensuring meetings are set up in advance and do not conflict, and acts as liaison for executive team

  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings

  • Handles confidential information; organizes and maintains files

  • Prepares information and research for executive needs

  • Help plan and coordinate company events, meetings, and employee team building activities or special projects

Must Have:

  • Minimum 5 years of experience providing administrative support to senior-level leaders

  • Minimum 5 years of experience with computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel);

  • scheduling appointments/updating calendars and coordinating travel

  • Must be on site 5 days a week in uptown Charlotte, NC office location

  • High School Diploma

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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