PDS Tech Inc Administrative Assistant, SR in Grand Prairie, Texas

PDS Tech is seeking an Admin Assistant for an open position in Grand Prairie, TX

  • Primary Responsibilities: Provides support and assistance to the Sr. Director, Military Business Development and team by:

  • Arrange domestic and international travel and submit for management approval.

  • Manage calendar & meeting organization

  • Prepare, track and reconcile expense reports. Assist in the development of annual department budget. Input budget data for proper tracking purposes

  • Handling internal department and inter-departmental coordination

  • Assuming responsibility for the timely completion of various projects as well as action items in e-mail

  • Responding to routine e-mail requests as necessary and ensuring attention to urgent items

  • Coordinating various communication tools and activities within the department and with other departments within AHI

  • Handling incoming telephone calls

  • Performing research as necessary

  • Compiling data, preparing reports and distributing as necessary (including Weekly Report)

  • Composing correspondence

  • Assisting in the proper distribution of budget by coding invoices for payment

  • Scheduling meetings, etc., with other AHI departments and personnel within Airbus Group as required

  • Maintaining contacts

  • Assisting in the maintenance of department filing systems

  • Ordering and maintaining office supply inventory. Opening and distributing daily department mail.

  • Preparing, modifying and managing electronic of documents and presentations.

  • Developing spreadsheets, charts and graphs using MS Excel in support of team/group analysis.

  • This position description is not intended to be all-inclusive and employee will also perform other tasks as assigned.

Education

  • HS diploma or equivalent. Some college or secretarial school desirable.

Experience

  • Minimum of three years related experience as an administrative assistant.

  • Must be proficient in the use of Microsoft Office Products (Powerpoint, Word and Excel).

Essential Functions

  • Onsite: 100% of time that this position must be worked onsite at the company's location.

  • Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents and reports.

  • Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms.

  • Speaking: able to speak in conversations and meetings, deliver information and participate in communications along with written correspondence daily.

  • Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment.

  • Carrying: able to carry documents, electronic equipment up to 25 lbs.

  • Lifting: able to lift documents, electronic equipment up to 25 lbs.

  • Pushing / Pulling: able to push and pull small office furniture and some equipment and tools

  • Sitting: able to sit for extended periods of time at desk, in meetings, working on computer.

  • Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

  • Standing: able to stand for discussions in offices or on production floor.

  • Travel: Able to travel independently and at short notice.

  • Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces

  • Requires use of computer.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.