PDS Tech Inc Accounts Payable Analyst in Herndon, Virginia

PDS Tech Inc. is seeking an Accounts Payable Analyst, in Herndon, VA.

Summary:

  • Responsible for full life cycle Accounts Payable support for the corporate support functions.

Primary Responsibilities: Accounts Payable: 70%

  • Coordinate and process the accounts payable cycle in accordance with finance policies and GAAP.

  • Enter and process invoices on a timely basis ensuring all invoices are charged to the appropriate general ledger account and invoice approvals are in accordance with company's authorization policy.

  • Maintain and periodically review accounts payable vendor files to ensure that all necessary vendor information is accurate including W9 forms.

  • Communicate with vendors regarding discrepancies with invoices including reconciling vendor statements.

  • Communicate with business units on status of payments including resolution of invoice discrepancies.

  • Support the Accounts Payable Supervisor with month-end close.

  • Responsible for utilizing system automation to complete research regarding vendor activity, as well determining improvements and other efficiencies in the Accounts Payable processing procedures.

  • Procure and verify proper Internal Revenue Service documentation, to include W-9 forms and 1099 information, as well as contact information, to include the completion of the annual filings.

  • Assist with projects/administrative duties as assigned by Manager.

Month-End Closing Support: 20%

  • Assist month end closing as necessary including determining trade accruals at cutoff periods.

Accounts Payable Audit Support: 5%

  • Provide supporting documentation for audits.

Additional Responsibilities:

  • Other duties as assigned: 5%

Education:

  • High school or GED.

Experience:

  • 2-5 years of accounts payable processing in a global, multi-entity organization preferred.

Knowledge, Skills, Demonstrated Capabilities:

  • Strong written and oral communication; ability to speak with vendors in a professional manner; extremely organized; detail oriented; ability to interpret and process high volume transactional activity and work with many internal/external customers; have the capacity to be team player and/or work independently when necessary.

  • Detail-oriented and your invoice processing and payments to suppliers are completed with 95% accuracy, as well as done in a timely manner to maximize early payment discounts.

  • Consistently provide exceptional Customer Service through demonstrated professionalism, personal service level for both suppliers and internal customers and team members (measured by supplier and team member feedback).

  • Reliable, on-time, and meet deadline on productivity expectations.

  • Present innovative ideas to promote efficiency and accuracy, and contribute to a collaborative environment with strong interpersonal skills and effective communication.

  • Identifying issues and working collaboratively to solve them with the team, focusing on goals and deliverables.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.