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PDS Tech Inc Senior Administrative Project Assistant in Mobile, Alabama

PDS Tech Commercial, Inc is currently hiring for a Senior Administrative Project Assistant position in Mobile, AL!

Job Title: Senior Administrative Project Assistant

Job Type: Full Time; Consultant

Location: Mobile, AL - 100% Onsite

Pay Rate: $26.00 - $29.00 per hour

Job Description:

This executive support position anticipates, plans, schedules, develops and implements activities that expedites and facilitates the functions and activities of the Quality Senior Director and other key directors on the Quality Team.

Essential to this role are the skills of responsiveness and the ability to plan for contingencies in terms of scheduling as well as meetings with contacts. Must respond to requests for last minute changes to itineraries, meetings and locations and resolve to ensure minimal disruption to the business. Collects, prepares and disseminates documents to designated participants in a timely manner and maintains important contacts with up-to-date accurate information.

Executive Support: 50%

  • Manage and monitor VP and Director’s calendars including scheduling meetings, appointments, travel, etc.

  • Coordinate and ensure travel arrangements are completed accurately

  • Maintain contact with executive(s) while traveling and inform regarding any actual or potential change in travel relative to contract, travel schedule and weather conditions

  • Responsible to track currency of work essentials such as passports, visas and licenses for VP

  • Maintain, update and publish group calendar. Maintain and update contacts for executive(s)

  • Prepare, process and maintain inventory of T&E (travel/expense) reports for VP and VP directs

  • Perform a wide range of administrative functions including documentation draft and preparation covering correspondence, announcements, presentations, requests for payments and signed authorizations for action

  • Compose announcements/emails for VP approval and distribution to ATC team

  • Proofread and edit emails and announcements for VP and Directors upon request

  • Attend meetings in VP’s absence and take minutes as needed

  • Establish and maintain working relationships with key contacts throughout executive(s) area of contacts

  • Manage and compose welcome screen information for VIPs and customer visits

  • Custodian for conference room reservations for all executive and customer meetings, workshops, HR orientations and VTC meetings

  • Assist VP or his key executives in organizing projects, events, meetings, documents; ensuring accuracy in all events.

Weekly/Monthly/Quarterly Reports and Meetings: 20%

  • Gather data and prepare weekly reports for leadership meetings and distribute accordingly

  • Assist Directors with Monthly Business Reports and quarterly all hands meetings

  • Collect data from all department heads and prepare Slides presentations for monthly meetings

  • Revise presentations/slides prior to releasing for executive monthly meetings

  • Prepare presentations for the employee lounge screen on a weekly basis

  • Coordinate the quarterly all hands meetings including catering, logistics, attendees, slide presentation for VP and VP directs

Office Administration and Events Coordination: 30%

  • Assist leadership team with administrative office duties, meetings, special events, including lunch & learn events, consistent with and having little or no impact on primary duties

  • Prepare and coordinate conference rooms reservations, conference calls, catering and logistics for VP team, and VIPs visiting the MOBILE including lunch and dinner arrangements

  • Responsible for event coordination i.e. holiday celebrations, employee appreciation events, united way employee related events and other special functions

  • Responsible for maintaining knowledge of organizational issues and changes within the organization

  • Other duties as assigned.

About The Team:

The team at this manufacturing facility help assemble the finest aircraft in the world, along two (soon to be three) production lines for the A220 and A320 Family aircraft. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Required Qualifications (Experience/Skills):

  • Two (2) years of college or technical skills required

  • Six (6) to (8) years of administrative experience in a fast-paced, diverse environment

  • Must possess excellent written and verbal communications skills

  • Ability to maintain confidentiality in all matters is essential

  • Ability to tolerate mental and physical stress

  • Demonstrated effectiveness in interpersonal skills

  • Ability to adapt in changing environment while managing multiple priorities

  • Demonstrated ability to work with accuracy, pay attention to detail, plan and organize events and produce accurate work products

  • Dependable work habits including attendance, responsiveness and flexibility

  • Proficient in speaking/writing in English required.

  • Advanced Skills in Google Suite and/or Microsoft Excel and PowerPoint

Preferred Qualifications (Experience/Skills):

  • Bachelor’s degree preferred

  • Proficient in speaking/writing in French and German is desirable

Pay Details: $26.00 to $29.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.