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PDS Tech Inc Project Assistant in Neenah, Wisconsin

Summary: To maintain the highest level of project coordination and administrative support of prefabrication projects.

Essential Duties and Responsibilities include the following: Other duties may be assigned.

Initiate Job Set-up and Owner contracts circulation.

Initiate all Job billings and provide appropriate lien waivers and any other documentation required to accompany the billings.

Maintain master filing system for office use, in both electronic and hard copy formats, where applicable.

Enters budget set-up of projects, preparation for Owner meetings, and month-end preparation.

Assist Project Managers in preparing Financial Report Updates.

Assist in maintaining accuracy and completeness of open committed costs.

Coordinate transmittals, mailings and large volume photocopying.

Runs various cost reports and assist in preliminary analysis of job costing.

Coordinate, develop, and distribute minutes of project meeting and other related documents (i.e., budgets, schedules, resource needs, etc…)

Assists Project Managers in project planning, startup, and post-job wrap-up.

Tracks and maintains all subcontracts, purchase orders, RFI’s, Change Orders, bonds, lien waivers, etc., in project files.

In conjunction with the Project manager, processes all final change orders and coordinate a final pay request to the owner and the release of final retainage.

Compiles all final filings into a master file for archive storage.

Works with Subcontract and Prequalification Specialist to coordinate issuance of subcontracts and any subsequent changes as needed.

Assist drafting department with miscellaneous tasks.

Assists in collection phone calls for outstanding invoices at times.

Assists with fabrication production tracking systems as needed.

Maintains a good relationship with owner representatives during contracts via phone.

Enters quantities into job cost software.

Transfers data from inventory to job cost.

Maintain drawing records in an orderly fashion, maintains drawing log, and ensures that working copies are properly updated and old versions are voided for all jobs.

Responsible for downloading of all client documentation via FTP sites, emails, and any other methods client may use to submit information to AZCO.

Accounts Payable

Codes invoices, checks and approves all vouchers for payment. Scans all items necessary.

Verifies the proper sales and use tax charged by Vendor.

Assists with vendor inquiries.

Routes invoices to project managers for approval.

Supervisory Responsibilities: No supervisory responsibilities.

Hours: 40-60 Hours per week. Local candidates only.

Requirements:

Education and/or Experience:

Minimum of Associates degree or a combination of technical training and related work experience required.

Minimum of 5 years experience in a project support position in the construction or fabrication industry.

Strong accounting/financial background.

Computer Skills:

Working knowledge of Microsoft Word and Excel.

Other Skills:

Must possess great organizational, communication (written and oral), and prioritization skills.

Have the ability to work autonomously.

Attention to quality, detail.

Sense of urgency.

Professional, mature, and positive attitude.

Customer service skills required.

Must be able to work with a variety of personalities.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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