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PDS Tech Inc Accounts Payable-Finance in Rockford, Illinois

PDS Tech, Inc. is seeking an Accounts Payable Clerk in Rockford, IL.

Position Summary :

  • This position is responsible for managing accounts payable processes.

  • It supervises and maintains the organization, integrity, compliance, timeliness and accuracy of invoice processing including receipt, three-way match, accruals, manages GRNI, proper approvals, and troubleshoot invoices.

  • Ensures proper support for external and internal customers.

  • This position monitors, prepares and/or reviews all periodic statistics and reporting and ensures timely and accurate compliance with schedules and KPI metrics. In addition, will perform reconciliations, and adhoc requests.

Key Responsibilities:

  • Provides daily interaction, training, direction, and oversight of staff activities to ensure coordination, accuracy and timely delivery of work outputs.

  • Performs all functions associated with balancing and monitoring invoice processing on a daily basis.

  • Monitors and troubleshoots invoice to ensure payment due date adherence

  • Oversees and timeliness accuracy of invoice processing.

  • Monitors accuracy and timeliness of journal entry, uploads, accounts payable reconciliations, and related management reporting.

  • Oversees customer support inquiries as well as monitoring queues and daily workload distribution.

  • Adheres to Internal Audit guidelines and provides reporting as requested.

  • Provides daily/weekly/monthly performance statistics to Procurement, Taxes & Finance Departments.

  • Ensures quality in customer service levels are maintained both internally and externally.

  • Perform special projects and ad-hoc reporting as require within the functional area

  • Perform senior-level accounting requiring the use of professional concepts

  • Analyze data, prepare journal entries, and reconcile ledger accounts

  • Perform various close responsibilities

  • Maintain accounting records for various organizational units

  • Assist with internal and external audit coordination and preparation

  • Frequent interaction with other departments

  • Consult with colleagues for problem resolution and financial analysis

  • Provides daily interaction, training, direction and oversight of staff activities to ensure coordination, accuracy and timely delivery of work outputs.

  • Oversees customer support inquiries as well as monitoring workload distribution.

  • Develop and maintain financial controls.

  • Other miscellaneous duties as assigned

Minimum Requirements/Qualifications:

  • Systems, Microsoft Office

  • Demonstrated ability to develop and maintain financial controls.

  • Effective training skills and team building capabilities for rapid ramp-up of functional tasks within area of responsibility.

  • Demonstrated leadership skills, strong oral and written communication, presentation, conflict resolution and negotiation skills.

  • Ability to learn and apply ancillary computer system knowledge.

  • Experience leading continuous process improvement projects leading to significant time or bottom-line savings.

  • Effective written and verbal communication skills. Ability to interface with all levels of management, tailoring message appropriately for recipients.

  • Ability to develop high levels of credibility and forge solid and positive professional relationships with peers, and upper management.

  • Ability to manage multiple assignments, has good judgment, and prioritizes projects and time effectively.

  • Pays attention to details, produces accurate work and consistently meets deadlines.

  • Ability to make accurate and timely decisions pertaining to accounts payable processes; understands the urgency and impact to both customers and the corporation.

Non-Negotiable Hiring Criteria:

  • Bachelors Degree in Accounting or Finance from an accredited college or university preferred, or 5 years of progressive AP experience

  • Previous AP experience

  • Supervisory experience

  • Proficient in English

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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