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PDS Tech Inc Accounts Payable Representative II in Rockford, Illinois

PDS Tech, Inc is seeking an Accounts Payable Representative II in Rockford, IL.

Position Summary:

  • Promptly and accurately process all invoices for payment, and ensure that invoices properly represent all goods and services received by the company

  • Prepare various reports on a monthly basis

  • Troubleshoot problems related to accounts payable

  • Participate as a member of the accounting team

Key Responsibilities:

  • Review, code, and process invoices and other payment requests to ensure appropriate documentation and proper authorization has been obtained in compliance to Thermo Fisher Scientific’s Policies and Procedures and Approval Authority Matrix.

  • Perform 3 way match between receipt, P.O., and invoice and enter into the ERP system.

  • Determine whether goods are subject to sales tax and review invoice freight terms/changes for agreement

  • Monitor receiving information reports to ensure that the company has been billed for goods and services received, and; monitor and follow-up on unpaid invoices to confirm that goods have been received and proper documentation is obtained.

  • Work with Purchasing, QA, and Receiving departments to resolve receipt, pricing, qty, and payment issues in a timely manner.

  • Obtain EIN and SSN for vendors. 1099-W9 maintenance.

  • Review vendor statements to assure accounts are current.

  • Process weekly check run and file.

  • Prepare and process wire transfers and ACH’s in compliance with TMO policy.

  • Ensure all invoices are processed in A/P for month-end and accrue expenses as necessary.

  • Prepare journal entries as required.

  • Perform account reconciliations.

  • Facilitate reconciliation of intercompany partner AP balances.

  • Inspect transaction register for errors, balance totals with aged and accounts payable report.

  • Maintain AP GRNI report and keep current.

  • Settle consignment receipts for payment.

  • Document AP processes and update as changes occur – creating std work

  • Regularly update and maintain permanent accounts payable computer files.

  • Maintain documentation and file invoices.

  • Proficient with Pcard and Gelco/Concur systems and transactions, including answering questions/inquiries from users.

  • Handle both external and internal questions concerning problems with open or paid invoices and bring to resolution or escalate for assistance in a timely manner.

  • Answer various inquiries related to Accounts Payable activity.

  • Provide credit and tax-exempt information to new vendors.

  • Perform cross training as assigned.

  • Complete miscellaneous reports, special projects, duties, and trainings as assigned.

  • Perform all job duties in a safe manner and obey all safety policies and procedures.

  • Perform all job duties consistent with the Code of Ethics and the 4-I Values

  • Perform all job duties within ISO standards, regulatory, or statutory requirements.

  • Participate in continuous improvement and support all PPI and Lean projects.

Minimum Requirements/Qualifications:

  • Excellent organizational and problem-solving abilities.

  • Commitment to continuous improvement.

  • The ability to participate as a team member in the department and the company as a whole.

  • Interact positively with all levels of associates.

  • Must be able to use the ERP System and various PC software applications to maximize accuracy and productivity.

  • Requires ability to manage a large volume of work and data entry accurately and efficiently.

  • Neatness, accuracy and attention to detail are essential.

  • Must work well in a fast paced environment, be flexible and adjust easily to changing priorities.

  • Must have experience with MS Office including Word, Outlook, and Excel.

  • Ability to work independently.

  • Regular and reliable attendance.

  • Accounting/Business degree preferred or high school diploma/GED and related work experience.

  • Experience with accounting preferred.

  • Proficiency in Microsoft Excel and Word, and experience with ERP systems preferred.

Non-Negotiable Hiring Criteria:

  • High School Diploma or GED

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.