PDS Tech Inc Office Administrator in Santa Ana, California

JOB SUMMARY:

Complete the implementation of legal and regulatory library in document Control (AS9100 Major Finding). Support the development of SOP's for quality, Environmental, helath and Safety management system upgrades. Support the stage 1 gap analysis for ISO 17025 accreditation.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

  • Creates, maintains and generates reports and typical administrative tasks.

  • Requires 50 wpm with no more than three errors.

  • Requires proficient operation of "PC" computer applications such as MS Office.

  • Must be able to follow written and verbal instructions and possess excellent communication skills.

  • Requires excellent skills related to grammar, punctuation, spelling, etc.

Skills & Requirements

QUALIFICATIONS:

  • EDUCATION : High school graduate

  • EXPERIENCE : Competent and functional participation within interdepartmental processes in a high-volume organization

KNOWLEDGE/SKILLS/ABILITIES:

  • Solid working knowledge of Microsoft Office programs

  • Strong organizational and multitasking skills

  • Proficiency in data entry and typing

  • Ability to compose professional correspondence

  • Ability to schedule meetings and conference calls

JOB SUMMARY:

The Contracts Support Assistant performs administrative functions in support of the Contracts Administrators. Tracks existing, new, and renewal contracts; generates reports; maintains Contract files; schedules and coordinates meetings, conference calls; performs data entry in specific processes within various internal systems; enters contract information into the contracts management database; performs limited drafting tasks such as correspondence/notices, termination letters and other documents; handles internal distribution of contract documents; takes on special projects as necessary.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

  • Performs administrative support and basic office functions on telephone and computer workstation

  • Tracks existing, new and renewal contracts using Excel and other relevant Microsoft Office programs

  • Generates reports

  • Maintains electronic Contract files

  • Performs data entry in various internal programs and systems

  • Creates correspondence such as notices, termination letters and other documents related to the Contracts department processes

  • Handles internal distribution of contract documents

  • Special projects as necessary

Skills & Requirements

QUALIFICATIONS:

  • EDUCATION : High school graduate

  • EXPERIENCE : Competent and functional participation within interdepartmental processes in a high-volume organization; experience in in-house legal department or law firm preferred

KNOWLEDGE/SKILLS/ABILITIES:

  • Solid working knowledge of Microsoft Office programs

  • Strong organizational and multitasking skills

  • Proficiency in data entry and typing

  • Ability to compose professional correspondence

  • Ability to schedule meetings and conference calls

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.