PDS Tech Inc Administrative Assistant in Superior, Wisconsin
Provide administrative support to project site managers, staff, and employees to ensure deadlines and customer expectations are met.
Essential Duties and Responsibilities include the following:
Answer phone and assist callers with questions or direct to the appropriate individual.
Organize and schedule meetings and appointments as necessary
Maintain master filing system for jobsite use, in both electronic and hard copy formats
Coordinate transmittals, mailings and large volume photocopying.
Accurately track and record craft hours worked for payroll purposes and upload file into designated payroll program.
Assist Payroll with any complaints or questions regarding hours worked or pay discrepancies.
Assist in collecting complete and accurate new hire paperwork and submitting to Payroll for entry.
Coordinate shipping and receiving of any parcels/letters.
Monitor consistency and accuracy of project correspondence.
Coordinate, develop, and distribute minutes of project meetings and other related documents (budgets, schedules, resource needs, etc.)
Assist with day-to-day operations.
Performs additional duties per supervisor’s direction.
Education and/or Experience:
High school diploma or equivalent education required.
Minimum of two years administrative support experience, preferably in a construction environment.
To perform this job successfully, an individual should have knowledge of Microsoft Office (Word, Excel, Power Point, Outlook).
Excellent written and verbal communication.
Able to multi-task and support the needs of a busy construction site.
Must be self motivated and have ability to work independently.
Provide professional and positive assistance while working with a variety of personalities.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.